1. Fill in the application form (one for each of the exhibition, satellite symposium, titled forum or other project) attached hereof and send it back to the Secretariat Email：cadapt@vip.163.com

Download Application Form for Exhibition of 2019 IFNGO World Conference

2. The Secretariat will inform you whether the application is accepted. If accepted, a formal agreement will be executed.

3. Within 7 days after the execution of the agreement, the Exhibitor should pay 50% of the total amount set in the agreement to the Secretariat as a deposit.

4. Exhibitors shall pay the rest of the agreed amount in full before April 30, 2019. If the Exhibitor fails to pay the rest of the agreed amount, or show the payment certificate of such amount to the Secretariat at April 30, 2019, the agreement shall be terminated.

Rules for Cancellation 

If Exhibitors cannot attend the exhibition due to certain reasons, they are allowed to cancel the participation and apply for refund. The application of refund should be made in written form. Any other forms of application shall be deemed as invalid. Refund Policy:

 · Before April 30, 2019 (inclusive), 50% of the total amount set in the agreement will be deducted

 · After April 30, 2019, there will be no refund.

Payment Method   

· Bank Remittance

Account Name: Chinese Association of Drug Abuse Prevention and Treatment

Account No.: 0200 2621 0920 0007 283

Opening Bank: ICBC Beijing Daxing Branch

Interbank No.(12 digits): 1021 0000 1145

The name of the Exhibitor and the word "CADAPT" must be indicated at the time of remittance, and a copy of the remittance voucher should be sent to the Secretariat by fax or e-mail.

CADAPT sincerely invites Exhibitors to hold satellite meetings or titled forums during the conference. Satellite meetings or titled forums are useful extension and supplements to the academic content of the conference, which aim to introduce new discoveries, new ideas and new technologies in the psychiatric research and treatment of the Exhibitor to the participants. In order to ensure the quality, the Exhibitor proposing to hold satellite symposium or titled forums should submit the agenda for review and approval by the organizing committee when filling the application.

Satellite Symposium Schedule: 

Titled Forum

Price: ￥80,000/each, the duration of each shall not exceed 1.5 hours.
The titled forums will be held synchronously with the conference, and do not interfere the satellite meeting.

The prices of the satellite symposium and titled forum include:

 Venue fees

 Uniform dining fees  

 Uniform equipment  ( multimedia projector of 12000 lumens or more)    

 Publication of agenda on the conference website    

 Publication of agenda on the conference manual

 Promotion to the participants by e-mail before the conference.

 4 * Participants for free

Applications  

Exhibitors proposing to hold satellite symposium or titled forums should fill in the application and submit the agenda to the Secretariat  before February 28, 2019. The Secretariat will send the applications to the academic committee of the conference for approval. The application should include the following items:

 · Theme

 · Time preferred

 · Program

 · Description

Principles of Approval 

The academic committee will review the application and decide whether to accept the application based on the following principles:

 · The relevance between the theme and the conference agenda

 · Academic quality (qualification of the speaker, depth of the content, form of organization, etc.)

 · The support of the Exhibitor to CADAPT

Confirmation of Approval 

The Secretariat will officially notify the Exhibitor of the result after March 20, 2018, as well as the date, time and venue arrangement. CADAPT shall reserve the right of final interpretation of the review result.

Exhibition Assistance 

Contact: Haiying Zhang

Tel: 13911969626

E-mail: 330131501@qq.com

The purpose of the exhibition is to provide Exhibitors with opportunities to show new achievements, new ideas and new discoveries, thereby helping participants gain helpful knowledge and information to their works. Exhibitors should not sell products in the booth or exhibition hall during the conference. Exhibitors violating such regulations shall be forced to withdraw from the exhibition, in which case there will be no refund.

Type and price of the booths

* Only Exhibitors executing the participation agreement before this date and making the payment in accordance with the agreement can enjoy the preferential price.

1. Conference badge (exclusive)

Quantity: 800 sets

Price: ￥20,000 (including the production and printing fees) Favor: your logo will be printed on the back of the badge

Favor: your logo will be printed on the back of the badge

2. Notebooks and pens (exclusive)

Quantity: 800 sets

Price: ￥10,000 (excluding the production and printing fees of the badge)

Favor: your name, logo or product ID will be printed on the notebooks and pens

3. Bags (exclusive)

Quantity: 800 sets

Price: ￥30,000

Favor: your name and logo will be printed on the bags

4. Bottled water (exclusive)

Quantity: 4,000 bottles

Price: ￥16,000

Favor: your logo or ID will be printed on the bottles.

5. USB Stick for Conference Proceedings (exclusive)

Quantity: 800 sets

Price: ￥40,000

Favor: your logo or ID will be printed on the USB stick, and the electronic documents of your information can be included in the USB stick.

6. Titled Catering

(1) Welcome Dinner: 80 tables

Price: ￥240,000

Favor: You can have customized promotion.

Note: All contents of your promotion and propaganda shall be reviewed by the Conference Secretariat.

(2) Lunch&Supper

Price: ￥250,000

Favor: Your company's information will be printed on the back of the meal coupon. Your company will be highlighted on the Exhibitor's Wall, and you can have one page on the Conference Manual to introduce yourself. Your information can be placed on the conference website.

Note: All contents of your promotion and propaganda shall be reviewed by the Conference Secretariat.

(3) Tea Break

Price: ￥80,000

Note: All contents of your promotion and propaganda shall be reviewed by the Conference Secretariat.

7. VIP Reception

Price: ￥20,000

Serve for: Important guests & foreign guests

Disclaimer

· Following the international practice, if the conference is postponed or canceled due to Force Majeure, including but not limited to earthquakes, floods, epidemics, government regulation, destruction of the exhibition hall, etc., Chinese Association of Drug Abuse Prevention and Treatment (CADAPT) reserves the right to retain part of the participation fees to cover the expenses incurred in the preparatory work.

Review of Qualification

· Exhibitors applying for the exhibition during 28th IFNGO World Conference & 18th CADAPT Academic Conference shall submit detailed company information. And the products to be exhibited and their treatment principles shall conform to the concepts and principles advocated and upheld by CADAPT. CADAPT shall be entitled to decline the application of unqualified Exhibitors.

Regulations on Exhibition Area

· During the exhibition, all booths should be watched by the person from corresponding Exhibitors.

· Without approval from the Secretariat, Exhibitors should not place background boards in its booth hindering the neighbouring booths or blocking the light.

· Without approval from the Secretariat, Exhibitors should not spread materials outside its booth and use high-decibel audio devices or flashlights, which may affect other booths.

· Before the end of the conference, Exhibitors should not move or close their booths.

· Without approval from the Secretariat, Exhibitors should not hold activities like lucky draws, games or competitions, etc. in its booth.

· Exhibitors should not place any nails, glues or screws on the three walls of their booths to cause damages to the walls. If such behavior happens, the walls must be cleaned by the management personnel at the venue. All losses and related expenses shall be borne by corresponding Exhibitor.

· During the exhibition, if the public goods are damaged due to the fault of the Exhibitor or its employees or agency staff, any loss thus incurred shall be borne by corresponding Exhibitor.

· Exhibitors should not damage public equipment when building their booths. If any damage is caused, the losses thus incurred shall be borne by the Exhibitor.

Regulations on Fire Fighting

· All Exhibitors shall comply with the regulations on fire fighting issued by local public security department and the venue. For Exhibitors who violate regulations on fire fighting and refuse to enforce the regulations, the fire fire-fighting department shall be entitled to dismantle their booths and impose fines.

· In principle, all booths should be set up uniformly by the organizing committee of the conference. If the Exhibitor chooses to build the booth by itself, the construction plan must be completed before May 10, 2019, including the design drawings, construction materials, electricity, etc., and submitted to the supplier responsible for the exhibition management designated by the conference for examination and approval. Once approved, the construction should strictly follow the plan, and should not be changed by the Exhibitor, and shall be subject to supervision and inspection during the construction period. Admission will not be granted without approval.

· The construction materials of the booth must be non-flammable and non-explosive materials. High-pressure and electronic high-heat items such as high-pressure mercury lamps and electric irons should not be used in the exhibition hall. Naked flames and smoking are forbidden in the exhibition hall.

Insurance

· The Secretariat recommends Exhibitors to purchase insurance for their booths and personal items to protect against damages caused by fire, theft, breakage and other dangerous behaviors. If the Exhibitor suffers any losses due to its failure to purchase insurance, the conference shall not be responsible for any of them.

Booth Fees

· Exhibitors who have not paid the booth fees in full amount should not transport the exhibits to the exhibition hall or areas nearby.

Noise  

· In order to maintain the order of the exhibition hall, Exhibitors should not install high-powered speakers more than 70 decibels in the booth.

Disposal of Waste  

· During the setting up, exhibition, and dismantling, the packaging and construction materials used shall not block the exhibition passage and hinder the passing-through. At the end of the exhibition, Exhibitors must remove all materials from the site within the specified time, including the double-sided carpet tape used in the booth, in accordance with the move-out schedule.

· The Secretariat or the venue shall be entitled to charge for waste disposal of the cleaned booths in case there is too much waste, including but not limited to large pieces of garbage, crates, cartons, packaging materials or printed materials.

Sublease Booth  

· Exhibitors should not sublease their booths to any third party, or share the booth with any third party.

Food and Drinks  

· Exhibitors should not distribute food or drinks in the exhibition hall without approval.  

Exhibits    

· All exhibits must comply with the regulations of China Food and Drug Administration or relevant government departments. If the exhibits have not yet been approved for entering the market, they must be truthfully informed to the audience visiting the booth, and clearly marked with: “Not entered the market yet, or waiting for approval of the government”. Exhibitors who violate such regulations will be forced to withdraw from the exhibition, in which case there will be no refund.